5 Reasons Why Managed Office Spaces Are the Smartest Investment for Growing Businesses in 2025
- Chirag Bansal
- Jul 18
- 7 min read
Updated: Jul 22
A few years ago, an enigmatic entrepreneur named Rajesh signed a three-year lease for a traditional office, as he was convinced enough about his activities. By 2024, his team's growth had quadrupled —but he was still stuck paying the hefty monthly bills for traditional office spaces. Meanwhile, another business from the same floor scaled effortlessly with shared office spaces without incurring a significant expense.
The billion-dollar question is here- “How did another brand make their life easier while Rajesh is feeling daunting to scale with traditional office spaces?
The traditional method of renting office spaces is no longer viable for entrepreneurs due to its high costs. In 2025, businesses need agility, a collaborative work culture, cost control, and flexibility to focus on growth instead of managing administrative burdens.
According to The Economic Times, coworking operators have collected rent of 125 lakh square feet of flexible workspaces in 2024. Cities like Gurugram, Bengaluru, Hyderabad, and Mumbai are participating in this initiative to make businesses more affordable and scalable.
If you want to empower your business journey but still face a conflict between traditional and managed office spaces, it's high time to invest in flexible office spaces.
What are Managed Office Spaces?
A managed office space is a professionally operated workplace, maintained and customized to meet your business needs. It has all the necessary things you need to perform your regular business tasks, including internet, furniture, and housekeeping features.
Unlike traditional office spaces that bind you to long-term commitments, shared office spaces offer the flexibility to scale. Additionally, you don’t have to deal with daily burdens, unlike in traditional offices. To be precise, it’s the sweet spot between shared convenience and private control. This enhances brand presence, promotes productivity, and supports scalable growth.
5 Reasons Why Companies are Investing in Managed Office Spaces in 2025?
Post-COVID, the number of businesses has been scaling up, which was halted due to the pandemic. On that note, the demand for flexible workspaces for rent is in demand. Abhijeet Mukherjee, Founder of Suits Co-working Spaces, said the co-working industry has witnessed a surge in recent times. “The demand for co-working spaces is contributing to the commercial real estate market, reflecting the paradigm shift towards flexibility, work culture, innovation, collaboration and sustainability,” he added.
No Upfront Investments
Unlike traditional office spaces, you don’t need to invest any amount in furniture, interior and IT infrastructure. Shared office spaces operate on an operating expenses model, meaning you only pay for what you use.
Quick Turnaround Time
Forget about long vendor coordination and design schedules! You will get your workplace ready in weeks without affecting the branding quality.
Ready to Scale
Based on your business growth, you can scale within the coworking spaces. For example, you can add new chairs, expand a cabin or modify the internet speed.
Premium Amenities
Coworking spaces in India offer premium-quality services, including cafeterias, meeting rooms, tech-enabled solutions, and breakout areas.
Customization
Based on your requirement, you will get next-level workspaces that reflect your brand identity and operational needs.
Managed vs. Traditional Office Spaces: Who's the Winner?
As of now, you have got the picture of managed office spaces. However, if you still have thoughts about traditional office spaces and want a clear comparison between the two, we have got you covered.
Factor | Managed Office | Traditional Office |
Upfront Costs | Co-working spaces enable a business to save money by eliminating the need for significant investments, including office space, furniture, and other equipment. | The cost of the office equipment and furniture is high. This poses a challenge, especially for small business owners and startups operating on a limited budget. |
Commitments | No long-term lease commitments. | Businesses must commit to a lease term to access the services. |
Flexibility | Offices can easily expand to meet the requirements. This enables a business to avoid high expenses. | Scaling is challenging due to specific policies that create hindrances. |
Operations | Managed by a single provider, which ensures a stress-free and productive work environment. | Managing the office space is time-consuming and needs dedicated staff. Additionally, brands must ensure safety and health compliance. |
Brand Control | Businesses can perform custom branding within a managed framework. | Complete control over the office space to meet the needs of a brand, while developing a unique brand identity. |
Employee Experience | Helps to bring out the maximum productivity of an employee with its pre-defined frameworks. | Depends on the budget and location. |
7 Essential Factors You Must Consider While Choosing the Right Co-Working Space for Your Business
In India’s top-tier cities, you will find managed office spaces in every area. From freelancers to small business owners and even corporate employees are choosing co-working spaces to ideate, work, and collaborate. According to a study, India's co-working space market was valued at $761.9 million in 2023. It may reach $284.2 million by 2030.
However, it may be overwhelming to choose the right co-working space for your employees. Here are some factors that you must consider-
1. Location
First and foremost, consider the location when choosing a coworking space in India. There should be multiple communication options so that your team can easily reach each other. Besides, the area should have well-maintained restaurants and cafés to help the team unburden themselves during the stressful hours.
On the other hand, a coworking space in the city's central location would help you and your clients stay connected. For example, Suits Co-working Space operates from Mansarovar, Vaishali Nagar, and C-Scheme, as these are prime areas in Jaipur with IT parks, startups, and corporate offices. Therefore, the chances of getting high-profile clients are higher.
2. Team Size
Consider the following aspects-
How many people will be working on the team?
Do you need an open space or private offices?
Do the coworking spaces have quiet places for meetings?
Based on these things, search for the office space. For example, if you want to find something near your home location, search for “coworking spaces near me”. Review the search results to find shared office spaces nearby that meet your requirements.
3. Amenities
Do you only need the basic Wi-Fi and office furniture? Of course, no! Your business requires a robust internet connection and modern, ergonomic furniture that promotes a productive atmosphere. This leads to satisfied clients, as the team members are ready to deliver high-quality work within the given timeline.
“All work and no play makes Jack a dull boy.” To enhance the productivity of your team members, amenities like common areas, gyms, game and wellness rooms, and a cafeteria help team members unwind between the day’s toil.
4. Flexibility
Your business may change over time. Therefore, the enterprise's flexible working spaces must adapt. Check for spaces that offer flexible contracts so that you can scale up or down based on the requirements. For instance, you may need to book extra meeting rooms for team workshops or client meetings.
Also, you may need to work in night or early morning shifts to connect with offshore clients. Ensure that the chosen coworking space supports your scheduled working hours to help you achieve the desired growth.
5. Design
The design of a coworking space determines the work environment. An aesthetically pleasing workspace helps to enhance the productivity of your team and keeps them motivated. Your chosen shared space must have an excellent amalgamation of indoor and outdoor spaces. This helps team members unwind by allowing them to engage in casual chit-chat and other stress-reducing activities.
6. Hidden Cost
Some dishonest shared space businesses may convince you by quoting a satisfactory price in the initial stage. However, multiple hidden costs may be there that may surpass the rent amount. You must compare other coworking spaces near you. This will help you to make an informed decision based on the requirements.
7. Community
Consider the types of companies that are already operating from your chosen co-working space. A well-informed community can benefit your brand in multiple ways. Having the right working community will bring meaningful collaborations and partnerships to take your brand to the next level.
Real World Success: Renowned Brands Started in Coworking Office Spaces
Instagram - Kevin Systrom and Mike Krieger started their image-based platform in a coworking space named Dogpatch Labs in San Francisco. Within two months, they also developed the Instagram application, one of the popular social media handles in recent times.
Uber - A renowned global transportation provider, Uber started its journey from a coworking space in New York City with a group of eight members, including founders Travis Kalanick and Garrett Camp.
Spotify - The founders of this popular audio streaming platform, Daniel Ek and Martin Lorentzon, started their journey in a coworking space named RocketSpace in Sweden.
Get Ready to Work with Suits Workspaces- A People First Approach!
At Suits Workspaces, we don’t only build managed working spaces. Instead, we ideate and develop workplaces that help brands achieve their dreams. Our coworking spaces in India are designed for enterprises of all sizes, without compromising on quality or presence. From a small team pod to a 200-member distributed team, our space is dedicated to your success.
If you’re a brand and imagining what your office should look like, our experts are ready to offer you scalable shared working spaces that fit into your business model.
FAQs
1. What are the differences between a managed office and a traditional office?
A managed office space is equipped with ready-to-use facilities like ergonomic furniture, high-speed internet, dedicated meeting rooms and a kitchen. On the other hand, traditional office spaces have limited options in terms of flexibility and amenities.
2. Is a managed office space beneficial for small and medium-sized businesses?
Yes. Managed coworking spaces combine all workspace-related costs into an affordable option to help small and mid-sized businesses scale effectively.
3. What amenities can businesses expect in a coworking space?
In a coworking space, businesses can expect amenities such as on-site support, meeting rooms, high-speed internet, and ergonomic furniture to work without interruption.
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